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Event Props on Rent — Delhi NCR | Saraab Prop Shop

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H1: Event Props on Rent — Delhi NCR

Events increasingly look like sets. A brand activation at a Delhi mall, a pop-up installation at a design week, an immersive experiential booth at a trade show, a luxury exhibition at a heritage venue — each of these requires the same discipline as a production design brief: define the world, source the objects, build the environment, and strike it cleanly at the end.

Saraab Prop Shop, Punjabi Bagh, New Delhi, has become a primary source for event producers, experiential agencies, and brand teams who need prop-quality objects at event scale. The catalogue holds 4,034 pieces across 21 departments. For event use, the most-requested departments are Furniture, Lighting, Wall Decor and Art, Soft Furnishings, Home Decor, and Bar and Glassware.

H2: Who We Serve

Brand activations and experiential marketing. Brand teams and their agencies use props to build environments at events that communicate brand values through material choices — a heritage brand uses patinated brass and teak furniture; a contemporary brand uses clean ceramics and geometric lighting. Saraab supplies both registers and the hybrid of the two.

Pop-up installations and retail environments. Pop-up stores, art installations, and temporary brand spaces use furniture and decor to define an aesthetic without committing to interior design budgets. Our pieces are rented, returned, and available for the next project.

Exhibitions and showrooms. Design weeks, architecture exhibitions, product launches, and trade shows use our furniture and display pieces to stage product and artwork in contextualising environments.

Corporate events and conferences. Branded environments, speaker-stage dressing, lounge and breakout-area furniture, and decorative objects for gala dinners and award ceremonies.

Hospitality and F&B events. Bar setups, dining table dressing, and ambient decorative pieces for restaurant openings, menu launches, private dining events, and luxury hospitality activations.

Fashion and creative industry events. Launch parties, designer showcases, editorial events, and brand celebrations where the environment is itself a statement.

H2: Top Categories for Events

Furniture — the foundation of any event environment. Seating, tables, bars, shelving, and statement pieces. Advance booking essential for large furniture pulls.

Lighting — ambient decorative lighting to layer with event production lighting. Floor lamps, table lamps, lanterns, neon signs, and marquee lights that define zone character.

Wall Decor and Art — framed artworks, mirrors, wall hangings, and prints for vertical surface dressing of event walls and booths.

Soft Furnishings — curtains, throws, cushion covers, and table linen that soften and warm event spaces and lounge zones.

Home Decor — vases, decorative bowls, plants, trays, and showpieces for surface and display dressing at event stations and centrepieces.

Bar and Glassware — decanters, glassware sets, ice buckets, and bar tools for beverage service and bar-cart styling at events.

Brass and Antiques — festive brassware, diyas, and lamp clusters for heritage, festival, and wedding-adjacent event aesthetics.

Floor Coverings — rugs, runners, and mats for zone definition and ambient dressing in event spaces.

H2: How the Process Works for Events

1. Brief us. Send a WhatsApp or email with the event date, venue, event type, and a rough idea of the visual direction. A mood board is the fastest path to a useful quote.

2. We confirm availability. Large event pulls — 50 pieces and above — benefit from 1–2 weeks' advance booking. The catalogue changes as pieces are out on other bookings.

3. Receive an itemised quote. We quote per piece per day and offer discounts for multi-day event setups (build day + event day + strike day is a common three-day window).

4. Confirm with a deposit. We hold the confirmed pieces off the catalogue against your date.

5. Delivery and setup. We deliver to the event venue. Large furniture deliveries include on-site unloading. Setup and arrangement is the event team's responsibility; for large builds we can recommend prop stylists familiar with the Saraab catalogue.

6. Strike and return. At the end of the event, pieces are collected. Inspection on return; deposit returned within 48 hours.

H2: Pricing Structure for Events

Event pricing follows the same per-piece day-rate structure as other rental categories, with the following event-specific considerations:

Multi-day events — build day, event day(s), and strike day are each a rental day. For events with a three-day window, a multi-day discount is applied.

Extended event rentals — week-long or multi-week installations negotiate rates directly.

Large pulls — catalogue pulls above 50 pieces receive a volume discount. Discuss at booking.

Delivery — quoted separately based on load size and venue distance within Delhi NCR. Outstation event venues in Mumbai, Bangalore, Chennai, and Hyderabad are available with sufficient lead time.

There are no minimum order requirements. A single statement piece for a product launch display rents at the same day rate as a multi-piece environment build.

H2: Delivery and Setup for Delhi NCR Events

Delhi NCR — all venues in New Delhi, Gurgaon, Noida, Faridabad, Ghaziabad, and Greater Noida. Large furniture, fragile ceramics, and glassware are transported in padded, covered vehicles. Delivery time is quoted based on venue distance and load.

Loading dock requirements — flag any venue access constraints (no freight lifts, narrow service corridors, weight limits) at booking so we can plan packing accordingly.

Strike logistics — we coordinate pickup time with your event team. Do not leave pieces unattended at the venue without prior arrangement.

Outstation events — Mumbai, Bangalore, Chennai, Hyderabad. Available with 2–3 weeks' lead time for cargo logistics.

H2: Past Event Projects (Illustrative)

A heritage-brand activation at a Lutyens Delhi venue: 80 pieces including teak furniture, brass antiques, period lighting, and printed fabric panels. Three-day rental window (build, event, strike).
A contemporary fashion label's launch party: lounge furniture, neon signage, bar setup, and branded table dressing across five distinct zones at a South Delhi rooftop venue.
A Diwali-season corporate gala: brass diya clusters, festive decorative objects, table linen, and lighting for a 200-person dining event at a Gurgaon hotel ballroom.
A design-week installation: curated furniture and decorative objects forming a complete room vignette within a five-metre booth at an exhibition venue.
A food brand's product launch: tabletop styling with Kitchen and Dining props and Home Decor surface dressing for a two-hour press event.

H2: Frequently Asked Questions — Event Props Delhi

Q: How far in advance do I need to book event props?

A: Large environment builds — 50 pieces and above — benefit from 2 weeks' advance booking. Smaller accent pulls can often be confirmed with 48–72 hours' notice. During peak months (October–December, February–March), earlier booking is strongly recommended as the catalogue is heavily utilised.

Q: Can you help design the event environment using your props?

A: Saraab is a prop rental house, not an event design agency. We advise on which catalogue pieces match a given brief and can recommend production designers and stylists who work regularly with our catalogue. Final design and arrangement decisions are the event team's responsibility.

Q: Do you supply props for outdoor events?

A: We supply props that can be used outdoors, subject to the client accepting the additional risk of weather or terrain damage. Outdoor pieces that are damaged beyond normal wear are assessed against the damage deposit. We do not supply weather-resistant or garden-specific furniture as a dedicated sub-category.

Q: What is the damage deposit structure for events?

A: The deposit is proportional to the declared replacement value of all pieces rented. Large events with high-value furniture and brassware carry correspondingly larger deposits. The deposit is returned within 48 hours of piece inspection on return.

Q: Can I extend the rental period mid-event if the setup is extended?

A: Yes. Contact us before the originally agreed return date to extend. Extension rates apply from the original return date. Do not simply hold pieces beyond the agreed return without contact — it affects bookings for other productions.

CTA

Event brief ready? WhatsApp +91 90139 48897 with your event date, venue, and a rough concept or mood board. We respond within working hours.

Browse the catalogue: saraab.in/catalog

Visit the warehouse: Punjabi Bagh, New Delhi — address and directions

Trusted by: Brands and productions that have rented from Saraab include Airtel, Amazon, Bumble, Google, Realme, Tanishq, Zomato, Sony Entertainment Television, VICE, Grey Goose Vodka, Mamaearth, Mother Dairy, Toyota, Hyundai, Honda, Fab India, Forest Essentials, Duroflex, P-TAL, Aurelia, Urban Company, Acko, Bombae, Meesho, Dalmia Cement, Wrogn, Indraprastha Apollo Hospitals, Bharat Jodo Yatra, Pepsi, Nescafe, Amul, Vivo, Meta/Instagram, Vistara, Indigo, Re'equil, Triumph, Durex, Warner Music, Boat, Biotique, Suzuki, Samsung, Puma, Thumbs Up. Feature credits include 12th Fail (dir. Vidhu Vinod Chopra) and Tiger 3. Music videos for Naezy, Chaar Diwaari, Vasu Raina, Mohit Sen Gupta, Bhaskar, DL91 Era.

Browse the full catalogue (4,034 props) · WhatsApp +91 90139 48897 · Visit the warehouse